Empleo: Administrador de Eventos Académicos, Dept. Bioestadísticas, Universidad de Washington

Mónica Ivelisse Feliú-Mójer's picture



Req #: 114905
Appointing Department Web Address: http://www.biostat.washington.edu
Job Location: Seattle Campus
Job Location Detail: UW Tower 
Posting Date: 12/03/2014 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions.  Our people are the most important asset in our pursuit of achieving excellence in education, research and community service.  Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. 

The Department of Biostatistics within the UW School of Public Health has an outstanding opportunity for a Manager of Academic Events.

The Manager of Academic Events (MAE) is responsible for advancing the visibility and sustainability of the educational programs outside the department’s traditional degrees.  These efforts have in common the need to create, market, and steward the public reputation of the Department of Biostatistics with the goal of building lasting relationships that result in increased enrollment in the department's short courses and conference workshops.

Specific duties include the following:


  • Create, plan, execute and evaluate multi-day and multi-week events that range in size and complexity from large-scale short-course programs to small meetings, including the Department’s Summer Institutes (5 weeks, 550 participants), the Seattle Symposium (4 days, 500 participants), and other one-time conferences. 
  • Oversee and manage all event logistics. Identify appropriate guest lists and subsequent RSVP lists; coordinate transportation/parking and security issues; select venues, menus and décor; negotiate and retain caterers and other vendors. Independently manage the entire pre-event registration process and on-site activity of events.
  • Create and maintain a range of outreach efforts to attract attendees to Departmental events through methods including, but not limited to, the following:  social media, department web site notices, direct mail, print advertising, online advertising, press releases, and direct contact.
  • Identify audiences, locations, and co-sponsoring institutions and companies appropriate to the scholarly short courses presented by the Department of Biostatistics.
  • Manage event and program budgets, authorize purchases, maintain spending records, accurately code invoices, create financial reports, and forecast expenditures.  Facilitate speaker travel, lodging, honoraria, and expense reimbursements.  Review and approve events and services to be provided for compliance with applicable laws, regulations, and institutional policies.

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.
  • Bachelor's degree in Marketing, Fundraising, Business, or related field and six to eight years of experience in event management, marketing, fundraising, or recruitment. 

    Additional Requirements:
  • Experience managing large events from start to finish, including event registration and outreach.
  • Excellent written communication and oral presentation skills.
  • Proficiency using PC computers.  Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc. 

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
  • Experience in events management, academic conference coordination, online education recruitment, contract negotiation, event registration software, web site content design/management.
Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.


  • Must have regular and reliable transportation for local travel and willing to travel when necessary.
  • Frequent local travel expected.
  • During Events (from setup to tear down) or on Event days:
       - Ability to stand 4 or more hours continuously.
       - Ability to walk 4 or more hours continuously.
       - Ability Standing:  duration of 4+ hours for events
       - Ability to work greater than a 10 hour day 

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.

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