Provide administrative and logistical support to Diversity initiatives for those that are Underrepresented in Medicine (URIM) for the office of the Associate Dean of Diversity. The person will have administrative responsibilities for working with the Associate Dean of Diversity in initiating and coordinating activities related to research and diversity. He/she will receive practical skills, knowledge, and experience in thinking strategically about diversity within the academy while simultaneously receiving the training of an academic researcher/PI.
Independently identify new grant opportunities through the NIH, other government organizations, and private foundations. Advise the Associate Dean and URIM students, residents, fellows and staff of appropriate opportunities. This entails maintaining a positive working relationship with other Diversity centered offices and staff within WCM as well as funding agencies and department administration, to ensure that all have the best information available on funding as well as efficient access to award information. The person will also develop and submit proposals.
Support the Associate Dean with administrative leadership of Diversity activities. Provide confidential correspondence for the Associate Dean, draw up documents, including manuscripts, grant applications, progress reports, student/trainee evaluations, and correspondence. In consultation with the Associate Dean of Diversity, she/he will develop and direct new policies and procedures for Diversity initiatives. This will include working closely with and assisting as required other Diversity centered offices and staff within WCM. May also represent the Diversity office at meetings to discuss Diversity events, research and potential collaborations.
Work with Deans of diversity, faculty and staff on curriculum, applications and clinical placement and research projects for pipeline programs from Cornell University, other undergraduate colleges and pathways into the pipeline. Travel as needed nationally and internationally for research and diversity related activities.
Participate in independent research activities identified with the Associate Dean such that the person not only aides in the development of the pipeline but also develops the independent research capacity to be a part of it.
Responsible for all grant applications and progress reports of the Associate Dean's office. Assist with grants of other Diversity centered offices and staff within WCM. Assist in preparation of grant applications and renewals. Develop grant budgets. Prepare/analyze and review contracts and subcontracts for the Office. Route new grants and contracts for approval by Division, Department, and RASP. Adopt, formulate, and communicate necessary changes in operational policies dealing with grant administration.
Assist in preparation for institutional LCME review/accreditation including writing and review of documents/reports and attendance at meetings in particular as relates to diversity.
Serve as the primary contact and resource for medical students, residents, fellows and faculty involved in research and Diversity programs. Develop and independently plan domestic and international meetings, forums, workshops and other events of WCM URIM groups as well as between collaborators and institutions. This includes arrangements/coordination of all details of events such as budget, event logistics, talent, vendors, catering, venues, schedule speakers, publicize event, create/disperse invitations, prepare presentations, secure sponsorship's, manage correspondence, keep inventory, and other tasks as required to ensure successful and productive events.
Independently manage the Diversity website and Diversity Newsletter including developing and writing regularly new material and updating program information as appropriate.
Perform administrative management of IRB protocols for research studies. Liaise between protocol PI and IRB and ensure that protocols are submitted and renewed in a timely and efficient manner.
Performs other related duties as assigned.
Master's Degree with a minimum of three years relevant work experience.
Excellent computer skills (Word, Excel, and PowerPoint) necessary.
Highly Desired Requirements
Experience in working in multicultural environments with a demonstrated interest in enhancing diversity.
Skill and Abilities
Must be able to write clearly and effectively, and maintain a professional demeanor at all times.
Must be detail oriented and have superb organizational and communication skills.
Must be able to prepare routine correspondence and memos independently with appropriate consideration for security and confidentially of sensitive documents and matters related to personnel, finances, etc. Must be able to make decisions independently, particularly during periods when the Associate Dean is traveling and not immediately available.
Working Conditions/Physical Demands
No additional working conditions/physical demands provided.